Finance Committee Meeting of the Board of Trustees

LOCATION: TELECONFERENCE – SEE BELOW

January 2, 2024  - 5:30 PM

A PDF of the meeting agenda and packet can be found at the end of this page.

The Finance Committee is not a decision-making body and can only make recommendations to the Board. All decisions are made by the full Board at the monthly meeting of the Board of Trustees.

IMPORTANT NOTICE REGARDING MEETINGS:

• The District’s Board Room is open to the public at this time.
• The meeting will be conducted via teleconference using Zoom.
• All members of the public seeking to observe and/or to address the local legislative body may participate in the meeting telephonically or otherwise electronically in the manner described below.

HOW TO OBSERVE THE MEETING:

Telephone: Listen to the meeting live by calling Zoom at (408) 636-0968 or (669) 900-6833. Enter the Meeting ID# 650-344-8592 followed by the pound (#) key. If the line is busy, more phone numbers can be found on Zoom’s website at https://zoom.us/u/abb4GNs5xM.

Computer: Watch the live streaming of the meeting from a computer by navigating to https://zoom.us/j/6503448592 using a computer with internet access that meets Zoom’s system requirements (see https://support.zoom.us/hc/en-us/articles/201362023-System-Requirements-for-PC-Mac-and-Linux)

Mobile: Log in through the Zoom mobile app on a smartphone and enter Meeting ID# 650-344-8592.

ACCESSIBILITY INFORMATION: Board Meetings are accessible to people with disabilities and others who need assistance. Individuals who need special assistance or a disability-related modification or accommodation (including auxiliary aids or services) to observe and/or participate in this meeting and access meeting-related materials should contact Brian Weber, District Manager, at least 48 hours before the meeting, at (650) 344-8592 or bweber@smcmvcd.org. Advanced notification will enable the District to swiftly resolve such requests to ensure accessibility.

PUBLIC RECORDS: Public records that relate to any item on the open session agenda for a meeting are available for public inspection. Those records that are distributed after the agenda posting deadline for the meeting are available for public inspection at the same time they are distributed to all or a majority of the members of the Board. The Board has designated the District’s website at https://www.smcmvcd.org/board-meetings as the place to make those public records available for inspection. The documents may also be obtained by calling the District Manager.

Agenda

1.    Call to Order

2.    Roll Call

• Mason Brutschy (Chair), Town of Atherton
• Muhammad Baluom, City of Millbrae
• Ray Williams, Town of Portola Valley
• Robert Riechel, City of San Bruno
• Carolyn Parker, City of Brisbane
• Kati Martin, City of Half Moon Bay
• Ron Collins, City of San Carlos

3.    Public Comments and Announcements

This time is reserved for public members to address the Finance Committee of the Board relative to matters of the Committee not on the agenda. No action may be taken on non-agenda items unless authorized by law. Comments will be limited to three minutes per person (or six minutes where a translator is used).

4.    Regular Agenda

A. Discuss increasing Trustee compensation

• Report by: District Manager, Brian Weber and District Counsel, Alexandra Barnhill
• ACTION: No action necessary, information only

B.   Review the Preliminary Financial Report for FY 2023-24 as of October 2023

• Report by: Finance Director, Richard Arrow, CPA
• ACTION: Motion to recommend the Board approve the Financial Report for FY 2023-24 as of October 31, 2023

C.    Review the Preliminary Financial Report for FY 2023-24 as of November 2023

• Report by: Finance Director, Richard Arrow, CPA
• ACTION: Motion to recommend the Board approve the Financial Report for FY 2023-24 as of November 30, 2023

D. Review of proposed changes to Policy 6030 Expense Authorization

• Report by: District Manager, Brian Weber and District Counsel, Alexandra Barnhill
• ACTION: Recommend the Board approve edits to Policy 6030

E. Review Cost Sharing Agreement between seven California mosquito and vector districts for an Addendum to the Programmatic Environmental Impact Report

• Report by: Brian Weber, District Manager
• ACTION: Recommend the Board approve the Cost Sharing Agreement between seven California mosquito and vector districts